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Privacy policy & compliance management

Moodi Mahmoudi avatar
Written by Moodi Mahmoudi
Updated over 2 weeks ago

At a glance

Privacy policy management in NEXT AI lets administrators define and enforce retention/sanitization policies—including automatic removal of video/audio recordings after preset deadlines—so controls run on schedule at scale without manual intervention.

Why enforcing privacy policies and compliance matters

Policy-driven controls help organizations apply storage limitation and related GDPR principles, reduce over-retention risk, and make privacy operations repeatable at scale (instead of ad-hoc cleanups). Aligning programmatically with recognized frameworks (e.g., NIST Privacy Framework, ISO/IEC 27701) strengthens governance and evidence for audits.

How it works

  • Set sanitization deadlines: Admins configure when video/audio is automatically removed; NEXT executes on schedule.

Note that NEXT uses the recording date of the files for enforcing the policy and not the upload date.

  • Target media cleanly: The sanitization control permanently deletes uploaded video/audio (e.g., Recordings, Highlights, Stories), replacing them with placeholders where applicable.

  • Minimize personal data: PII redaction capabilities masks or replaces detected identifiers across the system (e.g., names, emails, credit-card numbers, see complete list of PII redaction policies).

  • Evidence & oversight: Platform and infrastructure audit logging supports governance, compliance, and operational risk auditing (e.g., via AWS CloudTrail).

Related controls

FAQ

Q: What does “privacy policy management” mean in NEXT AI?

Admins define enforcement rules (e.g., retention windows) and NEXT automatically sanitizes video/audio when deadlines are reached—no manual steps required.

Q: Can we schedule automatic deletion of media?

Yes. You can set predefined sanitization deadlines; when the policy matures, NEXT permanently deletes the targeted video/audio and replaces it with placeholders as needed.

Q: Does this cover text transcripts or only media files?

Sanitization controls explicitly cover uploaded video/audio assets. For textual or mixed content, use PII redaction to minimize personal data.

Q: How does this help with GDPR?

Automated retention and data minimization support GDPR principles (e.g., storage limitation, integrity/confidentiality). Controllers remain responsible for policy choices; NEXT provides enforcement mechanisms and logging to support governance.

Q: Is there an audit trail for compliance reviews?

NEXT maintains platform/infrastructure audit logging to support governance and risk auditing (e.g., CloudTrail).

Q: Which frameworks does this align to?

NEXT’s approach supports building a privacy program consistent with the NIST Privacy Framework and ISO/IEC 27701 (PIMS).

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