At a glance
Privacy policy management in NEXT AI lets administrators define and enforce retention/sanitization policies—including automatic removal of video/audio recordings after preset deadlines—so controls run on schedule at scale without manual intervention.
Why enforcing privacy policies and compliance matters
Policy-driven controls help organizations apply storage limitation and related GDPR principles, reduce over-retention risk, and make privacy operations repeatable at scale (instead of ad-hoc cleanups). Aligning programmatically with recognized frameworks (e.g., NIST Privacy Framework, ISO/IEC 27701) strengthens governance and evidence for audits.
How it works
Set sanitization deadlines: Admins configure when video/audio is automatically removed; NEXT executes on schedule.
Note that NEXT uses the recording date of the files for enforcing the policy and not the upload date.
Target media cleanly: The sanitization control permanently deletes uploaded video/audio (e.g., Recordings, Highlights, Stories), replacing them with placeholders where applicable.
Minimize personal data: PII redaction capabilities masks or replaces detected identifiers across the system (e.g., names, emails, credit-card numbers, see complete list of PII redaction policies).
Evidence & oversight: Platform and infrastructure audit logging supports governance, compliance, and operational risk auditing (e.g., via AWS CloudTrail).
Related controls
Data retention & sanitization – scope and behavior of permanent deletion.
Data (PII) redaction – model coverage and substitution options.
Logging & monitoring – audit logging and retention posture.
GDPR commitment – how NEXT AI aligns with GDPR concepts and safeguards.
FAQ
Q: What does “privacy policy management” mean in NEXT AI?
Admins define enforcement rules (e.g., retention windows) and NEXT automatically sanitizes video/audio when deadlines are reached—no manual steps required.
Q: Can we schedule automatic deletion of media?
Yes. You can set predefined sanitization deadlines; when the policy matures, NEXT permanently deletes the targeted video/audio and replaces it with placeholders as needed.
Q: Does this cover text transcripts or only media files?
Sanitization controls explicitly cover uploaded video/audio assets. For textual or mixed content, use PII redaction to minimize personal data.
Q: How does this help with GDPR?
Automated retention and data minimization support GDPR principles (e.g., storage limitation, integrity/confidentiality). Controllers remain responsible for policy choices; NEXT provides enforcement mechanisms and logging to support governance.
Q: Is there an audit trail for compliance reviews?
NEXT maintains platform/infrastructure audit logging to support governance and risk auditing (e.g., CloudTrail).
Q: Which frameworks does this align to?
NEXT’s approach supports building a privacy program consistent with the NIST Privacy Framework and ISO/IEC 27701 (PIMS).